Write Step-by-Step Work Instructions So Anyone Can Do a Task Safely the Same Way
Use when a task must be done the same safe way every time. It works with the people who do the task, writes one clear action per step, covers faults and emergencies, and has someone new try it before approval.
To use this AI rule
## Decide the Task and Its Exact Method Together with the Workers
- Distinguish a work instruction from a process overview: include enough detail for correct, consistent execution.
- Build it with people who do the work; reconcile actual practice with approved standards, quality requirements, and controls.
- Define the task, exact method, sequence, timing, entry conditions, responsible roles, equipment, location, and reason.
## Write One Clear Action per Step with Exact Names and Settings
- Write one observable action per step using precise verbs, objects, identifiers, quantities, locations, settings, tolerances, and expected results.
- Use one fixed name for each item; include complete equipment names and numbers, and add a visual when location or orientation is hard to describe.
- State prerequisites, tools, protective equipment, handover, records, consumables, and conditions that permit the next step.
## Add Fault and Emergency Steps and Test the Instructions with a New Reader
- Separate routine work, cleaning, quality checks, common faults, troubleshooting, and emergency response; identify severity, stop conditions, and the escalation owner.
- Have a qualified reader unfamiliar with the draft perform the task without coaching; record ambiguity, omissions, unsafe interpretations, and variation.
- Correct the instruction, approve and version it, train users, collect feedback, and revise whenever equipment, materials, risks, or actual practice changes.